Travel Settings

Company Profile

Generate a report for all Travelers associated to your company’s SWABIZ account.

1. Company ID – The Company ID (CID) number assigned to your company’s SWABIZ account.
2. Company Name – Registered name of organization. Company Name is limited to 32 alpha/numeric characters. The Company Name can only be changed by a Southwest Representative.
3. Contact E-mail – This e-mail address is used to send alerts when a new Traveler Account has been linked to your company’s SWABIZ account. It also serves as a means for a Southwest Airlines Account Manager or Representative to contact you regarding your account.
4. Confirmation Receipt E-mails – E-mail address for those who have opted in to receive Confirmation Receipts for all Traveler confirmations, modifications, and cancellations for AIR reservations.
5. Address – Company or organization street address.
6. Phone – Primary phone number of company/organization
7. Type
• Corporation – Corporation, company, business, professional organization
• Travel Agency – Travel Agency, Travel Management Company
• Company Travel Managers – List of all who have been registered as a full or limited-access Company Travel Manager.

Modify

This tab/page allows a full-access Company Travel Manager to change the organization’s…

• Street address
• Phone number
• Contact e-mail address (used to alert of new Traveler Accounts)
• Add/remove Company Travel Managers
• Grant/revoke full-access as a Company Travel Manager

Travel Policy

View

• Allows full and limited Company Travel Managers to view the current travel policies set for your Hotel and Car settings

Modify

• Allows a full-access Company Travel Manager to change the organization’s Travel Policy.
• Hotel – For new SWABIZ accounts, the Hotel booking tool is toggled on, but can be toggled off so that hotels cannot be viewed/booked through your SWABIZ account
• Car
• On/Off – For new SWABIZ accounts, the Rental Car booking tool is toggled on, but can be toggled off so that rental cars cannot be viewed/booked through your SWABIZ account.
• Display Select Car Companies – Display only the rental car companies you wish your Travelers and Travel Managers to shop/book.
• Corporate ID/Rate Code – If you have negotiated with a rental car company to receive a corporate ID/rate code for discounts for your company, you can enter/store it here so that it automatically applies to every car reservation made by your Travelers and Travel Managers.

My Travel Manager Account

View/Modify

• Current Travel Manager Password – To change anything about your Travel Manager Account Information, you must first enter your current Travel Manager password
• Travel Manager Information – Your general contact information may be updated here.
• Confirmation Receipt E-mails – Up to four full-access Company Travel Managers can opt-in to receive Confirmation Receipts for all Traveler Confirmations, modifications, and cancellations for AIR reservations. Visit the Company Profile page to view the list of full-access Company Travel Managers who have already opted-in.

Password Reset

• Password and Reminder Question – This page allows you to change your Company Travel Manager password and/or your reminder question and answer.