Rapid Rewards^® Business makes business travel work for you.

Q: What is Rapid Rewards Business?

A: Rapid Rewards Business is a corporate loyalty program designed to reward companies for flying Southwest®. While your travelers will still earn their personal Rapid Rewards points, your company can earn a separate bank of points to offset future travel expense. Companies can earn the following number of points for each fare type booked:

• • Booking Business Select®: 3 points per dollar on qualifying flights
• • Booking Anytime: 2 points per dollar on qualifying flights
• • Booking Wanna Get Away®: 1 point per dollar on qualifying flights

Qualifying flights include flights paid entirely with dollars, Southwest LUV Vouchers, gift cards or flight credits, and with no portion of the purchase price paid for with Rapid Rewards points.

Q: What qualifications does a company have to meet in order to sign up for the program?

A: Rapid Rewards Business is open to companies with a tax ID (EIN) or DUNS number; 2 or more travelers; and who do not have an established corporate agreement, discount, or other agreement with Southwest Airlines®. Third party intermediaries engaged in selling and arranging air, hotel, transportation, and other travel reservations on behalf of a business, or multiple business entities may not be enrolled as Members in the program.

Q: If my company is not located in the United States, can the company still enroll in Rapid Rewards Business?

A: Yes. However, by enrolling in the Rapid Rewards Business program, you acknowledge that all transactions and activities relating to the program will be deemed to take place exclusively in the state of Texas, United States of America, regardless of where any Member may be located or reside or the destination or origin of any flight. You acknowledge that all monetary amounts and fees relating to such transactions will only be expressed and processed in U.S. dollars and that Southwest is not responsible for any exchange rate fluctuations that may affect the value that any Member receives in any other currency, that your credit card company or bank may charge you fees or charges related to your transactions as a Member, and that you will be solely responsible for any such fees or charges.

Q: Are Rapid Rewards Business points specific to my company?

A: Yes! Your company earns points off each qualifying flight that is booked through your designated booking tool (the traveler must have their individual Rapid Rewards number stored as well).

Q: Do my travelers have access to these points?

A: Only designated travel managers with full access authorization within the SWABIZ profile can access Rapid Reward Business points.

Q: How do I earn points?

A: Rapid Rewards Business Members can earn points from qualifying flights:

• (a) booked by a traveler through swabiz.com (Southwest Airlines proprietary corporate travel booking tool)
• (b) booked through direct connect (Southwest Partner Services [SPS] is an API/Direct Connect technology that integrates into a company’s existing travel management tools) channels
• (c) booked Global Distribution Channels (a channel that enables transactions between Southwest and travel agencies)

Qualifying flights include flights paid entirely with dollars, Southwest LUV Vouchers, gift cards or flight credits, and with no portion of the purchase price paid for with Rapid Rewards points.

In order to earn points, a reservation must be booked:

• (a) on SWABIZ for a passenger who previously linked their Rapid Rewards account number to the Corporate Identification Number (CID) for SWABIZ. The individual traveler’s Rapid Rewards account number and CID must be used at the time of booking or prior to the commencement of travel and (b) flown by such traveler, regardless of who purchased or paid for the ticket.
• (b) on SPS by providing the traveler’s Rapid Rewards account number and CID at the time of booking or prior to the commencement of travel and (b) flown by such traveler, regardless of who purchased or paid for the ticket.
• (c) via the GDS by providing the traveler’s Rapid Rewards account number and unique tour code at the time of booking or prior to the commencement of travel and (b) flown by such traveler, regardless of who purchased or paid for the ticket.
• (d) and paid entirely with dollars, Southwest LUV Vouchers, gift cards or flight credits, and with no portion of the purchase price paid for with Rapid Rewards points.

Q: How do you link a personal travelers RR account to my company’s account in SWABIZ?

A: In order to link a personal traveler to a SWABIZ Account, the traveler must visit swabiz.com and log in with your Company ID Number and their individual Rapid Reward account number.

Once verified, travelers can book through SWABIZ, and their business will earn points on qualifying flights

Q: Can my company earn points without my travelers having a Rapid Rewards number?

A: No. Your company cannot earn points if your traveler does not have Rapid Rewards number or if their Rapid Rewards number is not linked within your booking tool. In order to make the most out of this program, you’ll want your travelers to enroll in Rapid Rewards—it’s free, and travelers and businesses both benefit!

Q: Is there a way for this program to be retroactive because we traveled a lot last year?

A: Your earning potential begins when you enroll into the partnership. Points cannot be retroactively added to any previous potential bookings.

Q: Do we earn points for every traveler if just one traveler has a Rapid Rewards account number?

A: Each individual booking must contain that traveler’s personal Rapid Rewards account number in order for the company to earn Rapid Rewards Business points for that qualifying flight.

Q: Do my travelers still earn their personal points?

A: Absolutely! Your travelers will still earn their personal Rapid Rewards points into their personal account, while Rapid Rewards Business points will be awarded to the company’s account.

Q: How do my travelers add their Rapid Rewards number within their preferred online booking tool or GDS?

A: Your travelers should ask their travel management company (TMC) to get specific details on how to add the traveler’s individual Rapid Rewards numbers within their preferred tool.

Q: Do Rapid Rewards Business points expire?

A: No! Rapid Rewards Business points do not expire and can be used on any seat, any day, and any time to purchase a flight.

Q: Where can I see my Company’s point balance?

A: In order to view your company’s eligible Rapid Rewards Business point balance, you must login to SWABIZ with your Company CID and password. Only full access Corporate Travel Managers listed on the SWABIZ profile will have access to view and utilize Rapid Reward Business points on behalf of your company.

Q: How do I use my points?

A: Points can be redeemed immediately through SWABIZ.

Points can only be redeemed on SWABIZ, regardless of the booking tool in which they were earned. Once you log in as a Travel Manager through the SWABIZ tool, you will be able to see your balance along the top banner. From there, swabiz.com is designed to mirror Southwest.com® in the booking flow. Just make sure to toggle to “points” instead of “dollars.”

Q: Can I redeem Rapid Rewards Business points for things other than Southwest flights?

A: Rapid Reward Business is a partnership geared towards offsetting future flight costs. At this time, the points can only be redeemed for such.

Q: Can I buy EarlyBird Check-In® on a points reservation?

A: You can buy EarlyBird Check-In as an addition on a flight you booked with points, but you cannot pay for EarlyBird Check-In with points at this time.

Q: What happens to my Rapid Rewards Business points if I cancel my traveler’s reservation?

A: No problem! There are no cancellation fees, and all points are deposited back into your company’s account for future use.

Q: Why can’t I redeem my points via SPS or GDS if you are allowing me to earn points via these channels?

A: While we partner with different booking tools to allow for our fares to be booked, Rapid Reward Business points must be utilized directly on swabiz.com.

You do not have to use SWABIZ as your main booking tool; this can be used only for redemption of RRB points.

SWABIZ allows travel managers maximum flexibility and immediate self-service access to managing and redeeming Rapid Rewards Business points. There’s no lost time requesting vouchers or figuring out how to redeem your points.

Q: How do I see and manage my points?

1. Go to swabiz.com
2. Log in to your SWABIZ account my clicking "Travel Manager Login."
3. Enter your company ID number, Travel Manager's first and last name, and the SWABIZ account password.

Q: Once you log in, you can easily manage and redeem your Rapid Rewards Business points.

A: Along the top banner, you will see the company point balance. The swabiz.com booking flow mirrors that of Southwest.com on purpose to simplify the redemption process. Make sure switch the toggle to "points" instead of “dollars.”

Q: What type of reporting can I do on the utilization of our program?

A:There are a few usage reports available on SWABIZ under the “Reporting” tab.

• • You can see the points you’re earning and using.
• • You can validate that travelers are using their Rapid Rewards number in reservations. This ensures you are maximizing your earning potential.

Q: How will Cash + Points purchases appear on reports?

A: Currently, Cash + Points purchases will be shown as cash purchases on the Air Master Travel Report. You will notice a difference between the total fare and the cash portion paid. We are working to deliver comprehensive Cash + Points reporting on the Air Master Travel Report in a future release. In the interim, Customers may cross reference their Air Master Travel Report with their RRB Earn/Burn report using the booking confirmation number to identify full reporting figures on C + P bookings.

To see full Rapid Rewards Business program rules, visit the Rapid Rewards Business Terms and Conditions page.

Q: Can Southwest Business Customers redeem Rapid Rewards Business points using Cash + Points?

A: Yes. If you are a travel manager and your company is enrolled in Rapid Rewards Business, you will be able to use Rapid Rewards Business points for Cash + Points bookings. *Note: You must be logged in to SWABIZ^® as a travel manager to redeem Rapid Rewards Business points.

Q: If I am logged in to SWABIZ as a traveler, can I use my company's Rapid Rewards Business points to make a Cash + Points booking?

A: No. Only logged in travel managers may use Rapid Rewards Business points to book using Cash + Points. If you are logged in as a traveler and your personal Rapid Rewards account is attached to your company’s Corporate Identification (CID) number, points redeemed in SWABIZ using Cash + Points will be deducted from your personal Rapid Rewards account.

Q: Can I use Cash + Points to pay for bookings through SPS and GDS?

A: Not at this time. Cash + Points is available only on Southwest.com, swabiz.com, and the Southwest mobile app.

Currently, Cash + Points purchases will be shown as cash purchases on the Air Master Travel Report. You will notice a difference between the total fare and the cash portion paid. We are working to deliver comprehensive Cash + Points reporting on the Air Master Travel Report in a future release. In the interim, Customers may cross reference their Air Master Travel Report with their RRB Earn/Burn report using the booking confirmation number to identify full reporting figures on C + P bookings.

Q: Where can I find Southwest’s ARC ticketing policies?

A: Southwest’s ARC ticketing policies, as well as the associated Travel Agent Addendum, can be found here: https://www.southwest.com/html/swabiz/gds-policy.html

Q: Will all GDS systems benefit from Southwest full participation?

A: While capabilities will differ between GDS providers, Southwest will make the same content available to Amadeus, Travelport and Sabre GDS’s. You will also now have the benefit of full ticket settlement via ARC.

Q: Who do I contact if I do not have access to Southwest content in the GDS or have questions?

If you have any questions about Southwest content please email TMCRelations@wnco.com for more information. Please note that content will only be made available to approved US-based agencies that are ARC accredited.

Q: Will customers outside of US point of sale be given Southwest full GDS access?

A: Southwest bookings can only be ticketed by ARC accredited agencies in the US, with USD currency only. Outside of the US you may access Southwest Airlines content via Southwest.com.

Q: Can an OTA or a Meta Search agency get access to Southwest?

A: OTAs and Meta Search agencies are not being approved by SWA to get content through Travelport GDS nor any other GDS provider. Southwest does not allow any travel agency to openly distribute our content via any online platform directly to consumers.

Q: Will there be fares and/or content available via Southwest directly but not in the GDS?

A: Yes, Southwest will have some “direct fares” that are only available through one of our direct sales channels.

Q: Will EarlyBird® purchases be available in the GDS?

A: EarlyBird® is now available for purchase in Sabre, Amadeus, and Travelport GDS’s. Reservations booked in all other GDS’s can purchase EarlyBird on Southwest.com. The travel agency will retain ownership of their GDS issued ticket even if EarlyBird is purchased directly with Southwest. EarlyBird Check-In® requires an additional fee. If your company utilizes booking tools, then it may not appear in the flow. In this case, EarlyBird Check-In will need to be purchased on Southwest.com up to 36 hours prior to the travelers scheduled departure.

Q: Will Southwest send emails for ARC transactions?

A: Southwest will no longer send confirmation emails for GDS issued tickets. You will continue to see emails sent for any transaction that is exchanged, or issued, by Southwest Airlines direct.

Q: What is the process for changing a company’s discount filing or tracking agreement with Southwest?

A: Any change to the way a corporate travel agreement is set up first requires the company reaching out to their Southwest Account Manager. Southwest must make changes to ATPCO fare filings for any applicable discounts, and our Account Manager must update our CRM system to ensure our reporting is not interrupted. More specific information will be shared once the company has engaged their Southwest Account Manager.

Q: Will Mexico destinations be available in the GDS?

A: Yes, as of July 22, 2022, U.S. ARC –accredited point-of-sale travel agencies can book and ticket Mexico itineraries in all GDS’s (Apollo, Worldspan, Galileo, Sabre, and Amadeus).

Q: Can I add a travelers Rapid Rewards frequent flyer number to my GDS reservation?

A: Yes Rapid Reward numbers can be added to your GDS PNR using one of the following formats, please note 20000111222 is an example number only.

• Sabre FFWN2000111222
• Apollo MP*WN2000111222
• Worldspan 3SSRFQTVWNHK/WN20000111222
• Amadeus FFNWN-20000111222

Q: Will we still be able to hold bookings before ticketing?

A: Yes, and part of the change to full participation is that a ticketing deadline will be generated for each booking. The reservation will be held until 11:59PM local time, NEXT DAY (not next business day). Fare rules supersede the ticketing time limit. **Please note that any churned reservations will result in a debit memo**

Q: Will agents be able to add a Rapid Rewards loyalty number in their GDS bookings?

A: Yes. Loyalty numbers in GDS bookings will be handled as with any other carrier. Clients with a Rapid Rewards status such as A-List, A-List Preferred will be recognized and applied in GDS bookings, through the status level in the FQTV line. Please note that GDS reservations will decline an invalid Rapid Rewards number when entered in a reservation. However, name verification is not executed for GDS reservations. If the name is incorrect the Rapid Rewards number will not be attached to the reservation, even though it was entered in the GDS.

Q: How do we book groups with Southwest? Can we claim a PNR?

A: Any Southwest group booking is to be handled by Southwest directly. Southwest will not allow claim PNR in the GDS for booked groups. All group bookings are confirmed and ticketed by Southwest direct.

Q: Can I access/view in the GDS a booking created on Southwest website?

A: No. All bookings completed within a Southwest channel will remain with Southwest and cannot be accessed in the GDS’s

Q: Can I access/view on Southwest’s website a booking created in the GDS?

A: Yes. Any booking done in the GDS can be accessed on the Southwest website or by a Southwest agent.

Q: Can my GDS booking be serviced by Southwest directly?

A: Yes. However, once a GDS booking has been reissued by Southwest, it will then reside with Southwest and will no longer be available in the GDS for future servicing.

Q: Can we have multiple airlines/multiple tickets in a Southwest PNR?

A: Yes. Southwest segments can reside with other airlines in one PNR. Southwest does not allow for interline ticketing, which means that a Southwest ticket can only be issued for Southwest flights. No other carriers can be issued with the Southwest ticket as we do not currently have any interline agreements with other airlines.

Q: Will Southwest flights be available 365 days from the booking date via the GDS?

A: Southwest’s complete flight schedule will be visible in the GDS as they become available. Southwest normally publishes schedules 6-8 months out.

Q: Can I book multiple one-way tickets in the same PNR?

A: Currently Southwest does not allow multiple one-way reservations in one PNR. If a traveler wants to add a leg to an existing reservation you can exchange the current ticket, or book the added space in a new PNR.

Q: Will we be able to apply all forms of payment to issue Southwest tickets?

A: Southwest will enable all forms of payment in the GDS, including cash and check. However, Southwest’s currencies (gift cards, LUV vouchers, Rapid Rewards ® points, residual ticket funds) will not be accepted in the GDS.

Q: Will customers be able to have their bags transferred to other airlines if flights are booked in the same reservation?

A: No, Southwest does not have interline ticketing agreements with other airlines. Customers will need to pick up their bags at the Southwest baggage claim in the connecting city. They will be required to recheck their bags with the other airline.

Q: Will we be able to issue circle trip tickets in the GDS?

A: Yes you can issue circle trip tickets. Please note that you cannot issue separate tickets that are point to point within the circle trip.

Q: Will customers be able to have their bags transferred to other airlines if flights are booked in the same reservation?

A: No, Southwest does not have interline ticketing agreements with other airlines. Customers will need to pick up their bags at the Southwest baggage claim in the connecting city. They will be required to recheck their bags with the other airline.

Q: What will be the process to exchange/refund/void a Southwest booking?

A: All Southwest bookings created after cutover to ARC settlement can be voided, exchanged, or refunded through the GDS. Any bookings created prior to the ARC settlement migration will need to continue being exchanged or refunded with Southwest direct.

Q: Will agents be able to retain a residual value and issue an MCO for Southwest exchanged bookings?

A: All ARC settled reservations can be exchanged in the GDS, and an MCO issued for any residual value.

Q: Do I always need to issue a residual MCO?

A: Southwest Airlines never charges any fees for ticket changes. All residual MCO’s are expected to be issued by the travel agency in the name of the traveler. Any MCO not issued for $100.00 or more will result in a debit memo.

Q: Can I use a Southwest MCO for another traveler?

A: Southwest Airlines does not allow MCO’s to be used by another traveler. The contract of carriage states that the name on the MCO ticket must be the user of the new ticket issued. Any MCO used to purchase a ticket in another traveler’s name will result in a debit memo.

Q: Can I exchange with a Southwest agent a booking done in my GDS?

A: Yes, Southwest agents can modify any reservation to fly on Southwest. However, once a Southwest agent has exchanged the ticket, any further service request will need to be done by a Southwest agent.

Q: Where can I find information on Southwest Airlines Branded Fares?

A: Southwest Airlines now uses branded fares. Please follow this link to access our Branded Fares information.

Q: Does Southwest Airlines allow unaccompanied minor/ young traveler bookings through the GDS?

A: Please use the following information when booking via the GDS’s.

Not available through GDS

Ticketing travel for Unaccompanied Minors (ages 5-11 traveling alone) in the GDS is not permitted. Call 800-435-9792 or visit: https://www.southwest.com/faq/unaccompanied-minors. Please note, issuing tickets for an Unaccompanied Minor will result in a Debit Memo.

Tickets Young Travelers

Young Travelers (ages 12-17 traveling alone) can be booked through the GDS for US Domestic travel, however, you must call Southwest Airlines at 800-435-9792 to complete necessary travel documents. For more information on Young Traveler please visit: https://www.southwest.com/faq/young-travelers.

Travelers ages 2 – 17 that are traveling with a parent or guardian 18 years of age or older on a separate PNR must add the OSI WN (SWA Locator) of the parent PNR.

Q: Does Southwest Airlines provide a way to track corporate customer revenue that do not have a discount in place?

A: You may now add tour codes for revenue tracking to either the IT field of a ticket, or the OSI field of your PNR. Below are the formats for each.

• Manual Format (TMC Agent manually entering tour code) - In this scenario the travel agency would manually enter the SWABIZ CID number in the tour code field for all tickets to track revenue (please note 99112233 is an example 99 number)
  
  
  • Sabre:     W#UN*99112233
  
  
  • Apollo:       T:$BIT99112233
  
  
  • Worldspan:  5-IT99112233
  
  
  • Amadeus:     FT*99112233
  
  
  • Galileo:      TC99112233


• OSI Format - In this scenario the travel agency would add the tour code to the OSI field of their PNR for tracking revenue.
  
  
  • Sabre:      3OSI WN 99112233
  
  
  • Apollo:     3OSI WN 99112233
  
  
  • Amadeus:   OS WN 99112233
  
  
  • Worldspan:   3OSI WN 99112233
  
  
  • Galileo:    SI.WN*99112233

Q: Does Southwest Airlines contact customers when flight interruptions occur?

A: Travel agencies can use the following SSR formats to provide Southwest Airlines their customers contact details. Without this information Southwest may not be able to contact our mutual customers when flight interruptions occur.

You will need to input SSR message fields in accordance with the GDS you utilize.

CTCE Customer Email Addresses:

CTCM Customer Mobile Phone Number:

CTCR Customers Refused To Provide Contact Details:

Please contact your GDS helpdesk with specific questions regarding formats.

Guidelines for TMC Transaction Testing with Live Bookings

• • Email SWTravel@wnco.com with intent to test notification
  • • Start date
  • • Point of contact
  • • Number of transactions
• • Maximum of 10 test bookings
• • PNR’s must be booked 90 days out to avoid blocking inventory close to flight date
• • PNR’s must be cancelled within 24hrs to avoid refundability or ADM concerns

ARC Settlement

Travelport/Amadeus

• If you are new to booking Southwest in the GDS, please reach out to TMCRelations@wnco.com
• If you have historically booked Southwest in the GDS and are simply looking to continue booking Southwest via Sabre, Apollo, Worldspan, Galileo, or Amadeus, please review the ticketing policy and Travel Agent Addendum available here: https://www.southwest.com/html/swabiz/gds-policy.html

You can do this directly through your SWABIZ account - no need to even pick up the phone!

Utilizing the SWABIZ Traveler Accounts will auto-populate all of your traveler's information, such as their name, date of birth, RR number, pre-check KTN, etc., all to save you time!

With the SWABIZ Ghost Card feature, your travelers can charge their reservations to your company's credit card without ever revealing your credit card's account or billing information. This saves you and your travelers' time and money on reimbursement and administrative costs!

The SWABIZ free-form Internal Reference Number field allows you to assign a word, number, or alpha-numeric value to each reservation (i.e. Marketing, Sales, Tech, e023500, etc.) This makes it easy to identify, prioritize, and/or lump each group, team or department together when running your travel report.

A SWABIZ account can have as many limited and/or full-access Company Travel Managers as needed. Plus, full-access CTMs can add other CTMs to the account as well.

Your SWABIZ account will remain active for six months after your last reservation transaction (i.e. initial booking, itinerary change, cancellation, etc.) If your account deactivates due to a lack of activity, you can call the SWABIZ Help Desk (1-888-479-2249) to request that it be reactivated. *Note that after an account is reactivated, it will only remain active for one month unless there is a reservation transaction.

For more info on Travel Policy, downloading reports, or login directions, visit here: https://www.swabiz.com/swabiz/ctm/help.

Visit our FAQ - Rapid Rewards page.

Visit our FAQ - EarlyBird Check-In page.

Yes! View our Contract of Carriage.

Click the link to read our Customer Service Commitment.